Data Protection Declaration

simplesystem.de and simplesystem.com’s Data Protection Declaration

The protection of personal data is an important concern for us, simple system GmbH & Co. KG. We apply technical and organisational measures in order to ensure the protection of personal data. We explain below which information is stored when you visit our website.

How to contact us:

simple system GmbH & Co.KG • Bodenseestraße 29 • 81241 Munich • Germany
Phone: +49 (0)89 / 998 2987 00 • Fax: +49 (0)89 / 998 2987 28 • E-Mail: info(at)simplesystem.com

Our data protection officer for you

The protection and proper storage, use and processing of your data is very important to us. We have appointed a data protection officer in order to enable us to guarantee this.
Should you have any questions on your data, you can refer to the data protection officer at any time by means of an e-mail to datenschutz(at)simplesystem.com.

The storage of access data when visiting our website

You can visit our websites without providing any personal information. Every time our website is visited, the web server automatically stores only the IP address, date and time of the query, time difference to Greenwich Mean Time (GMT), content of the request (exact page), access status/HTTP status code, volume of data transmitted in the particular case, web site from which the enquiry comes, browser, operating system as well as its user interface and language and version of the browser software. These data will never be stored specifically relating to you personally. This access data will be evaluated solely in order to ensure the trouble-free operation of the web site and in order to improve our offer. To the extent that the IP address can be regarded as relating to a particular person, it will be delated after 90 days at the latest unless other compelling reasons prevent this deletion.

Google-Analytics

On our site we use the web tracking service of the company Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: Google Analytics). Within the scope of web tracking, Google Analytics uses cookies that are stored on your computer and enable an analysis of the use of our website and your surfing behaviour (so-called tracking). We carry out this analysis on the basis of the Google Analytics tracking service in order to constantly optimise our website and make it more accessible. When you use our website, data such as your IP address and your user activities in particular are transmitted to servers of Google Ireland Limited. We carry out this analysis on the basis of Google’s tracking service in order to constantly optimise our website and make it more accessible. We also need the web tracking for security reasons. Web tracking allows us to track whether third parties are attacking our website. The information from the web tracker enables us to take effective countermeasures and protect the personal data we process from these cyber attacks. By enabling IP anonymisation within the Google Analytics tracking code of this website, your IP address will be anonymised by Google Analytics before transmission. This website uses a Google Analytics tracking code that has been extended by the operator gat._anonymizeIp(); to enable only anonymised collection of IP addresses (so-called IP masking).

The legal basis for the data processing is your consent in our information banner regarding the use of cookies and web tracking (consent through clear confirming action or behaviour) in accordance with Art. 6 para. 1 lit. a GDPR.

Google will use this information on our behalf for the purpose of evaluating your visit to this website, compiling reports on website activity and providing us with other services relating to website activity and internet usage. We also need the web tracking for security reasons. Web tracking allows us to track whether third parties are attacking our website. The information from the web tracker enables us to take effective countermeasures and protect the personal data we process from these cyber attacks.

Google will retain data relevant to the provision of web tracking for as long as is necessary to fulfil the booked web service. Data collection and storage is anonymised. If there is a reference to a person, the data will be deleted immediately, insofar as this is not subject to any legal obligations to retain data. In any case, the data will be deleted after expiry of the retention period.

You can prevent the collection and forwarding of personal data to Google (in particular your IP address) and the processing of this data by Google by deactivating the execution of script code in your browser or activating the “Do Not Track” setting of your browser. You can also prevent the collection of data generated by the Google cookie and related to your use of the website (including your IP address) by Google and the processing of this data by Google by downloading and installing the browser plug-in available under the following link (http://tools.google.com/dlpage/gaoptout?hl=de). Google’s security and privacy policy can be found at https://policies.google.com/privacy?hl=de.

Information on the use of cookies

We integrate and use cookies on various pages to enable certain functions of our website and to integrate external web services. Cookies are small text files that are stored on your hard drive, assigned to the browser you are using, and through which certain information flows to the entity that sets the cookie (here by us). The process of saving a cookie file is also referred to as “setting a cookie”. Cookies can be set both by the website itself and by external web services.

Legal basis for the processing of personal data

Art. 6 para. 1 lit. f GDPR (legitimate interest) or Art. 6 para. 1 lit. a GDPR (consent).
Which legal basis is relevant can be seen from the cookie table listed later in this point.
In general, in the case of cookies that are collected on the basis of a legitimate interest, our legitimate interest is to ensure the functionality of our website and the services integrated on it (technically necessary cookies). In addition, it may be that the cookies increase their user-friendliness and enable a more individualised approach. Here we have weighed up your interests against ours.

Purpose of data processing

Cookies are set by our website or external web services in order to maintain the full functionality of our website, to improve user-friendliness or to pursue the purpose stated with your consent. Cookie technology also allows us to recognise individual visitors using pseudonyms, such as a unique or random ID, so that we can provide more personalised services. Details are provided in the table below.

Duration of storage

The cookies listed below are stored in your browser until they are deleted or, in the case of a session cookie, until the session has expired. Details are provided in the table below.

Possibility of objection and deletion

You can set your browser to generally prevent cookies from being set. However, in this case you may not be able to use all the functions of this website to their full extent.

Newsletter

Newsletter registration form

What personal data is collected and to what extent is it processed?
By registering for the newsletter on our website, we receive the e-mail address entered by you in the registration field and, if applicable, further contact data, provided that you communicate this to us via the newsletter registration form.

Legal basis for the processing of personal data
Art. 6 para. 1 lit. GDPR (consent through clear confirming action).

Purpose of data processing
The data recorded in the registration form of our newsletter will be used by us exclusively for sending our newsletter, in which we inform you about all our services and our news. After registration, we will send you a confirmation e-mail containing a link that you must click to complete the registration for our newsletter (double opt-in).

Duration of storage
You can unsubscribe from our newsletter at any time by clicking on the unsubscribe link, which is also included in every newsletter. Your data will be deleted by us immediately after unsubscribing, unless there is a legal obligation to retain it. Likewise, your data will be deleted by us immediately in the event that your subscription is not completed. We reserve the right to delete your data without giving reasons and without prior or subsequent information.

Revocation and deletion options
The revocation and deletion options are based on the general regulations on the right of revocation and deletion under data protection law described below in this data protection declaration.

Necessity of providing personal data
If you wish to use our newsletter, you must fill in the fields marked as mandatory and confirm your e-mail address by clicking on the double opt-in link. The newsletter registration details are neither necessary to enter into a contract with us nor legally binding. They are used exclusively for sending our newsletter. If you do not fill in the mandatory fields, we will unfortunately not be able to provide you with our newsletter service.

Your rights

You have the right to request confirmation as to whether we are processing personal data about you. If this is the case, you have the right to be informed about the information named in Art. 15 (1) GDPR, insofar as the rights and freedoms of other persons are not affected (cf. Art. 15 (4) GDPR). We will also be happy to provide you with a copy of the data.
Pursuant to Art. 16 GDPR, you have the right to have any incorrectly stored personal data (e.g. address, name, etc.) corrected at any time. You can also request that the data stored with us be completed at any time. A corresponding adjustment will be made immediately.
In accordance with Art. 17 Para. 1 and Art. 18 Para. 1 GDPR, you have the right to demand that we delete or restrict your personal data in accordance with the statutory regulations.

If we use your data on the basis of your consent (Art. 6 para. 1 lit. a GDPR), you can revoke your consent at any time. We will then no longer process your personal data for the purpose collected. Your revocation will only have legal effect for the future from the time of revocation.

We will also provide you with your personal data in a structured, common and machine-readable format (Art. 20 GDPR).

In accordance with Art. 21 GDPR, you have the right to object at any time to the processing of personal data relating to you that has been collected on the basis of a legitimate interest. We will then no longer process your personal data in the event of a justified objection.

You have the right to contact the supervisory authority if you consider that the processing of your personal data is not lawful (Art. 77 GDPR).

You can exercise your rights by contacting the data controllers listed in this privacy statement or the data protection officer.

Deletion of data

If your data is no longer required for the purposes stated or if its storage is inadmissible for other legal reasons, we will delete it. The only exception to this is data that has been collected lawfully and which we are obliged to retain for legal reasons. Please note that whenever data is deleted, it is initially only blocked and then only finally deleted with a time delay in order to prevent accidental deletion or possible intentional damage. For technical reasons, data may be duplicated in data backup files and service mirroring. Such copies are also deleted only after a time delay for technical reasons.

Data with which you register with us

By registering with simple system GmbH & Co. KG on simplesystem.com, we store the following personal data for the purpose of initiating and processing a contract with the suppliers of simple system GmbH & Co. KG the following personal data: Company, name, telephone number, e-mail address and fax number and pass this on to the suppliers you have requested.

Data with which we may inform you

In order to use our Internet platform as a virtual marketplace for the procurement of goods, you have registered at simplesystem.de or simplesystem.com and provided us with your e-mail address. We inform you that simple system GmbH & Co. KG will send you e-mails with general information or advertising at regular intervals. If you no longer wish to receive such e-mails in the future after registering, you can object to this at any time by sending an e-mail to the sender address of the respective message.

Information according to Art. 13 and 14 GDPR

In order to comply with the principle of fair and transparent processing of personal data, we inform applicants as well as customers and suppliers below about the processing of the personal data collected:

You can download the information for applicants here as a PDF file.
The information for customers and suppliers can be downloaded here as a PDF file.

Changes to our privacy policy

We reserve the right to amend this privacy policy from time to time to ensure that it always complies with current legal requirements or to implement changes to our services in the privacy policy, e.g. when new services are introduced. The new data protection statement will then apply to your next visit.