With the simple system basic package, you lay the digital foundation for efficient and future-proof procurement. Discover how you can easily optimize your procurement processes, strengthen supplier relationships, and prepare your purchasing organization for future demands. Experience how quickly you can digitize your purchasing processes and reduce your procurement costs.
- Centralized platform – Fast access to an extensive network of vetted suppliers.
- Unlimited administrators and user accounts.
- Transparency and control – Complete overview of the procurement process.
- Compliance and risk minimization – Automated approval processes and adherence to guidelines.
That's how it works
simple system enables individual supplier relationships and access to a comprehensive marketplace, combined with an intuitive interface for user management, approval processes, and much more. With the Basic Starter Package, you can digitize your purchasing in minutes.
User Management
All user profiles can be managed centrally and efficiently. New users can be created, permissions copied with a click, and user accounts intuitively deactivated as needed. All of this is clear and straightforward, all in one place.
Group Management
You can flexibly create groups, making rights management across the entire platform clear and efficient. You can define and manage specific user groups, control individual access rights, and easily map central purchasing processes for different teams, departments, or locations.
Delivery Address Management
Delivery addresses can be created centrally with all relevant information. Access to the stored addresses can be flexibly controlled and defined granularly. For example, you can specify which users are allowed to create their own delivery addresses. This ensures maximum transparency, efficiency, and compliance in address management during the purchasing process.
Shopping cart process
The intelligent shopping cart allows you to individually define required fields, automatically assign general ledger accounts, and duplicate items as needed. Furthermore, orders can be placed efficiently, clearly, and quickly according to predefined specifications.
Partial order
First, all desired items can be collected centrally in the shopping cart. Then, selected items can be ordered flexibly and selectively to reduce shipping costs and fulfill urgent needs promptly.
Print shopping cart
If required, all items in the shopping cart can be printed with just one click. This facilitates internal approvals or makes information available offline.
Delivery address selection and default address
The desired delivery address can be flexibly set for each order. An address can be saved as the default, or, depending on user rights, a new shopping cart process can be created directly.
With the simple system basis Package lay the digital foundation for efficient and future-proof procurement. Discover how easy it is to optimize your procurement processes, strengthen supplier relationships and prepare your purchasing organization for the requirements of the future. Experience how quickly you can digitize your purchasing processes and reduce your procurement costs.
- Centralized platform — Quick access to an extensive network of verified suppliers.
- Unlimited administrators and user setup
- Transparency and control — Complete overview of the procurement process
- Compliance and risk minimization — Automated approval processes and compliance with guidelines
That's how it works
simple system enables individual supplier relationships and access to an extensive marketplace, combined with an intuitive interface for user management, approval processes and much more. With the Basic starter package, you can digitalize your purchase in just a few minutes.
user administration
All user profiles can be managed centrally and efficiently. New users can be created, authorizations copied with a click and user accounts can be intuitively set to inactive if required. All of this can be done clearly and easily in one place.
Group management
You can create groups flexibly and thus make rights management across the entire platform clear and efficient. You can define and manage specific user groups, control individual access rights and easily map central purchasing processes for various teams, departments or locations.
Delivery address management
Delivery addresses can be created centrally with all relevant information. Access to stored addresses can be flexibly controlled and defined granularly. For example, you can determine which user can create their own delivery addresses. This ensures maximum transparency, efficiency and compliance in address management in the purchasing process.
About the pricesshopping cart process
The intelligent shopping cart offers the option of individually defining mandatory fields, automatically assigning ledger accounts and duplicating items as required. In addition, orders can be triggered particularly efficiently, clearly and quickly in accordance with predefined requirements.
Partial order
First, all desired items can be collected centrally in the shopping cart. Selected items can then be ordered flexibly and specifically in order to reduce shipping costs and meet urgent needs promptly.
Print shopping cart
If required, all items in the shopping cart can be printed out with just one click. For example, internal approvals can be facilitated or information made available offline.
Delivery address selection and standard address
The desired delivery address can be set flexibly for each order. An address can be saved as standard or, depending on user rights, a new shopping cart process can be created directly.
The simple system marketplace package enables companies to centrally and transparently manage their purchasing. Individual approval limits and automated compliance processes minimize risks and reduce hidden costs.
- Item numbers
- Order value limits
- Approval procedures
- Product range restrictions
- Core product ranges
- Unit price limits
That's how it works
Article Information
The core product range can be individually defined and marked, allowing employees to preferentially access specific, centrally managed items. This allows the product range to be used as white labeling for targeted management. Customer article numbers can also be stored via upload or manual entry. This ensures consistent allocation and quick identification of the desired products.
Unit Price Limits
For users, groups, or globally, you can define the maximum unit price for orders, ensuring consistent implementation of purchasing policies. Please note that this setting does not apply to OCI shops.
Order Value Limits
Maximum shopping cart values can be precisely defined, allowing you to accurately control the order value for individual users, groups, or the entire company. Specific minimum order values can also be set for each supplier, reliably preventing unnecessary additional costs such as minimum order surcharges and excessive shipping costs.
About the pricesProduct range restriction
For users, groups, or the entire company, rules can be flexibly defined specifying which suppliers, product groups, catalogs, and shops are accessible. Purchasing can be restricted to the defined core product range for each supplier. Automatic assignments for new suppliers, as well as the ability to batch edit and copy rules, ensure significant time savings and maximum flexibility when adapting procurement guidelines.
Approval Processes
Multi-stage, individually configurable approval processes ensure compliance with all requirements. Representative roles and numerous approval parameters can be flexibly defined. During the approval workflow, employees can adjust the shopping cart, correct quantities, or change master data such as cost centers and general ledger accounts. This not only prevents errors but also makes investments and fixed assets easily manageable through the standardized procurement process.
With the simple system Controlling package, companies receive automated, accurate posting and general ledger accounts, as well as comprehensive analyses. This makes purchasing processes more efficient, error-free, and capable of optimization.
- Cost centers
- General ledger accounts
- Cost center budgeting
- Purchasing analyses
- Automatic upload
- Automatic allocation
- User-level budgeting
- Price analyses
That's how it works
Cost Centers
Any account assignment types and values can be flexibly created and configured individually for each user, user group, or company-wide. Automated synchronization with the ERP system at freely selectable intervals ensures that you can post to current orders, projects, or cost centers without manual effort.
General Ledger Accounts
Custom general ledger accounts are managed centrally in simple system and can be automatically linked to the corresponding items in the shopping cart based on ECLASS product groups. This prevents data entry errors, reduces accounting effort, and optimizes data quality for subsequent analyses.
Budgets
Budgets can be set up individually on a cost center basis. Automatic renewal and flexible budget limits are possible. As soon as a budget is exhausted, the system automatically interrupts the further ordering process in the shopping cart. This ensures consistent cost control and effectively prevents budget overruns.
Schedule a demoUser-Based Budgets
Specific budgets can be defined for each user and optionally linked to particular product groups. For example, it's possible to automatically monitor individual employees' PPE budgets without manual administrative effort or restricting the use of other product groups.
Purchasing Analysis
Comprehensive reports and analyses provide detailed insights into ordering behavior, price trends, and performance indicators. This includes analyses of external ordering systems and clear dashboards for rapid process optimization. This allows for sustainable process improvements, the identification of inefficient approval processes, and precise answers to typical purchasing questions such as supplier price trends, product fluctuations, and high-selling products.
With the simple system SAP-Cockpit®, you can automatically transfer all order data from simple system to your SAP system. This includes approvals, account assignment, and reporting. A true game-changer for purchasing and IT.
- Central supplier integration with a single integration
- Automate subsequent processes
- Create purchase orders or requisitions
- Turnkey interface with the SAP Cockpit®
That's how it works
A wide range of configurable interfaces enables seamless integration with your ERP or SAP system. This automates all purchasing and accounting processes, standardizes data collection, and provides comprehensive reports within a unified system structure.
Read more about SAPThe flexible workflow process allows for the individual mapping and implementation of your approval processes directly within the ERP system. Furthermore, the feedback interface centrally standardizes replenishment orders for A, B, and C parts and consolidates all supplier connections via the simple system.
With the package Request for quotations/RFQ process inquiries simply, efficiently and transparently. Create inquiries directly via simple system, easily integrate your preferred suppliers and compare incoming offers clearly without manual detours, Excel lists or email ping pong.
- Unlimited number of requests
- Use by dedicated, authorized users (authorization management)
- Offer extraction via simpleAI
- 100% compliance and easy comparability
- With "ERP/SAP integration": Transfer of converted offers to the connected ERP system
- Conversion of offers into orders, including use of the configured processes within simple system
That's how it works
Structured quote requests make it possible to specifically address suppliers via simple systems, to automatically convert incoming offers into ready-to-order item data records using simpleAI, to efficiently compare different offers and to directly transfer the optimal combination into the standardized shopping cart.
Schedule a demoAccess rights for RFQs can be controlled granularly, and the entire process remains transparent at all times until all steps are fully integrated and documented in the ERP system.
With the simple system Long-tail Solutions package, companies can create their own digital catalogs for factories and small suppliers, centrally record all orders, and automatically transfer them to the ERP system – for transparent, compliant, and efficient processes. Amazon Business can also be integrated, allowing for the centralized processing of remaining orders within existing approvals and with full documentation.
- Millions of additional items directly available via Amazon Business
- Standardized approval and control processes directly integrated into the system
- Transparency and reporting of internal orders and all Amazon Business purchases
- Integration of small suppliers and internal requirements through in-house catalogs with automated supplier transfer*
That's how it works
Amazon Business is directly integrated and access is flexibly controlled, ensuring that even one-off, peripheral needs and individual orders are processed transparently and in compliance with regulations. All documents are automatically transferred to the ERP system. The same applies to in-house suppliers and small vendors.
About the pricesTheir catalogs can be used to strategically consolidate internal cost centers or cafeteria requirements across the entire company. This ensures seamless process coverage, including complete system integration.
*when using SAP Cockpit, including transfer to purchase requisition and subsequent order splitting per vendor.
With the simple system goods delivery package companies seamlessly integrate their dispensing systems or automated logistics solutions into simple system's order processing.
- Reducing capital commitment to a minimum
- Minimize process times and costs
- Available at any time, even in shift work
- Register goods correctly and reorder in good time
- Seamless integration into existing ERP system with central order history
- Approval processes can be used
That's how it works
Goods delivery systems are the complete solution for procuring, storing and dispensing your goods, tools, office supplies and small parts. With the connection to simple system, your employees can remove articles from the device themselves. You always have an overview of all withdrawals. As soon as the reporting level for a product has been reached, a requirement report is transmitted to simple system fully automatically. There, an order is automatically generated and sent to the supplier so that your dispensing machine can be refilled promptly. Approval processes can also be implemented.
See pricesWith maximum transparency, less maintenance and complete cost control in purchasing. All this with just a single interface, without any additional effort for your IT.
With the simple system OCI punchout package Integrate simple systems directly into your ERP system via OCI.
- Maintain an overview of all system partners on one platform
- Make everyday life easier for your users with a single intuitive user interface
- No data maintenance in your own system
- Order transmission to your suppliers with just one interface via a simple system
- Seamless integration into the existing BANF/ordering process
That's how it works
With the OCI Punchout, you connect your ERP system directly to simple system: shopping carts are transferred to the ERP, orders are then transferred back to simple system – including fast access to always up-to-date product data from suppliers.
About the pricesPlease note that OCI formats have a limited range of functions and therefore not all platform functions are available; however, orders will be completed in the ERP system as usual – for maximum process security and a seamless user experience.
With the Single sign-on (SSO) package Authentication procedures optimize processes and reduce costs.
- Easy to use for users. A password is enough.
- Save time — no need to log in repeatedly.
- Increased security — Centralized management and implementation of security standards.
- Compliance and risk minimization
That's how it works
Users log on once and get direct access to multiple applications and systems without having to log in again.
About the pricesWe support SAML 2.0 SSO with industry-standard processes for simple and convenient user administration and increased IT security.
