“The introduction of simple system not only gives us, as buyers, more time for strategically important tasks. The high degree of automation has significantly reduced the process costs for C-parts management at DUDOCO: The savings here amount to around 70,000 EUR per year. ”
The challenge
100% continuous automation of the DODUCO procurement process — from catalogue delivery to the approval process.
The solution
Easy and fast connection of the ERP system to simple system with barcode scanners. DODUCO's purchasing department processes around 6,200 orders, with around 17,000 order items per year across plants. About 1,400 orders with 5,000–6,000 order items are placed via simple system.
Fixed conditions have currently been agreed with 19 suppliers on the platform to cover classic C-parts requirements.
The connection to the SAP system was very uncomplicated — also due in particular to the close cooperation with the experts from simple system.
Jakob Krüger
Purchasing, DODUCO
In addition to office supplies, this also includes measuring equipment and measuring devices. “The connection to the SAP system was very uncomplicated — also due to close cooperation with the experts from simple system. The standard interface enabled a high degree of automation to be achieved even during the pilot phase. That was the cornerstone for the high efficiency and time advantage that we have today.”
DODUCO now works in a fully automated process from searching for goods to invoicing: The approximately 250 SAP users are directed from the ERP directly to a simple system to fill their shopping cart. This is transferred to SAP and saved there. Relevant data such as cost centre, account allocation and supplier number are included, and the stored approval process is initiated in the background. The approved order is then transferred directly to simple system and then transmitted to the supplier. By introducing simple system, DODUCO benefits from the following advantages:
- Use of a multi-supplier eProcurement solution with connection to the SAP system
- Implementation with illustration of the approval process
- Easy reordering through the use of barcode scanners
- Reduction of process costs by approx. 30%
The time spent in purchasing and process costs were significantly reduced by using simple system.
Jakob Krüger
Purchasing, DODUCO
“The introduction of simple system not only gives us, as buyers, more time for strategically important tasks. The high degree of automation has significantly reduced the process costs for C-parts management at DUDOCO: The savings here amount to around 70,000 EUR per year. ”Jakob Krüger, DODUCO Purchasing.
